# Archive and delete Source: https://docs.qualflare.com/docs/administration/archive-and-delete · Last updated: 2026-11-02 What archiving and deleting each Qualflare item removes, from test cases, suites and launches to milestones, projects and the workspace, and who can do it. In Qualflare, archiving hides a test case or suite and keeps its history, while deleting is permanent: nothing you delete can be restored in the app, and deleting one test case also deletes every suite in the project that has no cases left. ## Archive or delete at a glance | Item | Archive instead? | Deleting also removes | Asks you to confirm | Who can delete in the app | | --------------- | -------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------- | | Test case | Yes: **Archive** keeps steps and run history | Steps, comments, attachments, tags, defect links, its place in test plans, every result in past launches, and every empty suite in the project | Bulk only | Owner (project) | | Test suite | Yes, and its cases with it | All its cases and their results | Bulk only | Owner (project) | | Shared step | No | Its steps; refused while any case uses it | See [Delete a shared step](https://docs.qualflare.com/docs/test-management/shared-steps#deleting-a-shared-step) | Owner (project) | | Tag (workspace) | No | The tag on every case, launch and defect | No | Editor (workspace) | | Launch | No | Suite runs, case runs, attachments, comments, its failures in clusters | Not from the list's row menu | Owner (project) | | Milestone | Complete it instead | Every launch linked to it, with their results and comments | Yes, but the dialog doesn't mention launches | Owner (project) | | Test plan | No | Its case and query selection; launches stay | Not from the row menu | Owner (project) | | Environment | No | Refused while any launch uses it | No | See [Delete an environment](https://docs.qualflare.com/docs/runs/environments#delete-an-environment) | | Defect | Close it instead | Comments, case links, linked-issue records | Bulk only | See [Delete a defect](https://docs.qualflare.com/docs/defects/manage-defects#delete-a-defect) | | Failure cluster | No | Its label, analysis and grouping; [merging](https://docs.qualflare.com/docs/ai/failure-clusters#merging-clusters) deletes the merged clusters | See [Delete clusters](https://docs.qualflare.com/docs/ai/failure-clusters#deleting-clusters) | See [Delete clusters](https://docs.qualflare.com/docs/ai/failure-clusters#deleting-clusters) | | Team | No | Its assignment on suites and defects; the suites and defects stay | See [Deleting a team](https://docs.qualflare.com/docs/administration/teams#deleting-a-team) | See [Team permissions](https://docs.qualflare.com/docs/administration/teams#permissions) | | Integration | No | Every project's configuration for it | See [Remove an integration](https://docs.qualflare.com/docs/integrations#removing-an-integration) | See [Remove an integration](https://docs.qualflare.com/docs/integrations#removing-an-integration) | | Webhook | No | Its signing secret, which [can't be recovered](https://docs.qualflare.com/docs/integrations/webhooks#enabling-and-disabling) | No | Editor (project) | | SSO connection | No | The SAML configuration, its verified domains, its role mapping and any SCIM provisioning token, so SCIM provisioning stops too | See [Remove a connection](https://docs.qualflare.com/docs/administration/sso#removing-a-connection) | See [Remove a connection](https://docs.qualflare.com/docs/administration/sso#removing-a-connection) | | Project | No (projects can't be archived) | Every test case, suite, launch, defect and milestone in it | Yes, type the identifier | Owner (workspace and project) | | Workspace | No | The workspace, for everyone; refused while any project exists | Yes, type the workspace ID | Owner (workspace) | | Your account | No | Your profile, sign-in methods, access tokens, workspace memberships and Quo conversations, erased 30 days later | Yes, type your email address | You | In the web app today, buttons follow your project role. See [Roles and permissions](https://docs.qualflare.com/docs/administration/roles-permissions). ## Test content ### Test cases > **Caution:** Deleting a case is permanent. It also deletes the case's steps, comments, attachments, tags, defect links, its place in test plans and every result recorded for it in past launches. Any suite left with no cases is deleted too, and that covers every empty suite in the project, including ones someone just created. A single delete from a case row's ⋯ menu doesn't ask you to confirm. To keep a case's history, archive it instead. Archive a case from its row's **⋯** menu, and turn on the **Archived** filter to find it again. See [Delete a case](https://docs.qualflare.com/docs/test-management/test-cases#delete-a-case). *Figure: Archive a case to hide it and keep its steps and run history.* ### Test suites > **Caution:** Deleting a suite permanently deletes all of its test cases and every result recorded for them, including the suite's runs in past launches. There's no option to keep the cases, and it can't be undone. Deleting a suite from its row menu doesn't ask you to confirm. To hide a suite and keep its history, archive it instead. Archiving a suite also archives every case in it, and unarchiving the suite unarchives them. See [Delete a suite](https://docs.qualflare.com/docs/test-management/test-suites#delete-a-suite). ### Shared steps > **Caution:** Deleting a shared step permanently removes it and its steps. You can't undo it. You can't delete a shared step while any test case uses it: Qualflare answers `cannot delete shared step while it is used by step(s)`. See [Delete a shared step](https://docs.qualflare.com/docs/test-management/shared-steps#deleting-a-shared-step). ### Tags Requires the Editor role or higher in the workspace. > **Caution: Deleting a tag removes it from every test case** > > **Delete** in a tag's ⋯ menu deletes it at once, with no confirmation, and removes it from every test case in the workspace's projects. There is no undo. The app tags test cases only, but deleting a tag on the workspace **Tags** page also removes it from any launch or defect that carries it. See [Tags](https://docs.qualflare.com/docs/test-management/tags). ## Runs and planning ### Launches > **Caution:** Deleting a launch permanently removes it with all of its suite runs, case runs, attachments and comments, and removes its failures from Failure Clusters. There is no undo. **Delete** in a row's **⋯** menu on the Launches list deletes the launch at once, without asking you to confirm. See [Delete a launch](https://docs.qualflare.com/docs/runs/launches#delete-a-launch). ### Milestones > **Caution:** Deleting a milestone permanently deletes every launch linked to it, with all of their suite results, case results and comments. Test cases and defects are kept. This can't be undone, and the confirmation doesn't mention the launches. To close a milestone and keep its launches, complete it instead. *Figure: The confirmation doesn't mention that the milestone's launches are deleted too.* See [Complete or reopen a milestone](https://docs.qualflare.com/docs/test-management/milestones#complete-or-reopen-a-milestone). ### Test plans > **Caution:** **Delete** in a row's **⋯** menu deletes the plan at once, with no confirmation and no undo. The detail view's **Delete** and the bulk **Delete** ask first. Deleting a plan doesn't delete the launches you ran from it. See [Delete a test plan](https://docs.qualflare.com/docs/test-management/test-plans#delete-plan). ### Environments You can delete an environment only when no launch uses it. Otherwise Qualflare refuses and shows: ```text environment "" still has N launch(es); deleting it would permanently remove them and all of their results. Delete or reassign the launches first. ``` *Figure: Qualflare refuses to delete an environment while any launch uses it.* See [Delete an environment](https://docs.qualflare.com/docs/runs/environments#delete-an-environment). ## Project and workspace ### Projects > **Caution:** Deleting a project removes it and every test case, suite, launch, defect, and milestone in it, for everyone. You can't undo it or restore the project in the app. Requires the Owner role in the workspace. To delete a project, you need the Owner role in the workspace and in the project. The **Delete Project** card shows only to the project's Owner (the person who created it), and the deletion succeeds only for the workspace Owner. See [Delete a project](https://docs.qualflare.com/docs/administration/projects#delete-a-project). ### The workspace > **Caution:** You can delete a workspace only after you delete every project in it. Deleting a project permanently removes its test cases, suites, launches, defects and milestones. Deleting the workspace then removes it for everyone. You can't undo either step in the app. While a project is left, deleting the workspace fails with `cannot delete workspace while it has projects`. *Figure: Deleting the workspace asks you to type its ID, and needs every project deleted first.* See [Delete Workspace](https://docs.qualflare.com/docs/administration/workspaces#delete-workspace). ### Your account **Delete Account** deactivates your own account at once and permanently erases it 30 days later, and Qualflare refuses while you hold the Owner role in a workspace. See [Delete your account](https://docs.qualflare.com/docs/administration/account#delete-your-account). ## Related * **Guides:** [Create and manage projects](https://docs.qualflare.com/docs/administration/projects) · [Delete Workspace](https://docs.qualflare.com/docs/administration/workspaces#delete-workspace) · [Test suites and Browse](https://docs.qualflare.com/docs/test-management/test-suites) * **Reference:** [Roles and permissions](https://docs.qualflare.com/docs/administration/roles-permissions) · [Test cases: fields, states and steps](https://docs.qualflare.com/docs/test-management/test-cases) · [Launches](https://docs.qualflare.com/docs/runs/launches) * **Admin:** [Workspace admin guide](https://docs.qualflare.com/docs/administration)